HR and Administration Officer

KEMITRAAN is seeking an HR and Administration Officer to support effective organizational operations through efficient HR administration, employee services, statutory and organizational compliance, and office support.

The HR and Administration Officer will be responsible for managing HR administration and the employee lifecycle, maintaining accurate HR records and HRIS data, supporting payroll and timesheet processes, administering employee benefits and statutory requirements, and ensuring timely HR and Procurement documentation in the World Bank STEP system. The position will also coordinate office facilities, supplies, maintenance, and other support services to ensure smooth day-to-day operations.

Key Responsibilities

Manage employment, consultancy, volunteer, and internship contracts, amendments, promotions, salary revisions, and other HR documentation.
Maintain complete and confidential personnel files, HR databases, trackers, and archives, including monitoring contract and probation expiry.
Support monthly payroll by validating payroll inputs, medical claims, overtime, benefits, leave adjustments, new hires, and exits.
Ensure timesheet compliance and submit completed timesheets to Finance by the 3rd working day.
Provide HR administrative support throughout the employee lifecycle, including onboarding, HR queries, HRIS administration, insurance, leave, consultant claims, and employee services.
Administer and monitor BPJS Kesehatan, BPJS Ketenagakerjaan, insurance, employee benefits, statutory documentation, and key HR deadlines.
Support recruitment, induction, training, performance management, HR events, HR-related payments, and implementation of HR policies and SOPs.
Maintain accurate HR data, reports, and trackers in KEMITRAAN’s HRIS.
Ensure complete, accurate, and timely HR and Procurement documentation in the World Bank STEP system.
Coordinate staff and consultant exit processes, including clearance, handover, asset returns, final documentation, and system/email closure.
Coordinate office maintenance, facilities, stationery, supplies, cleaning, and other contracted support services.

Qualifications

University degree in Administration, Management, Social Sciences, Human Resources, or a related field.
Minimum 5 years of progressively responsible HR experience, with exposure to recruitment, onboarding, performance cycle support, payroll/benefits inputs, and records management.
Familiarity with training management and HRIS.
Strong skills in MS Office, particularly Excel, Word, and PowerPoint.
Meticulous with numbers and conscientious in handling confidential information.
Experience coordinating employee health insurance and benefit providers.
Experience supporting procurement processes for project-related needs.
Fluency in written and spoken English and Bahasa Indonesia.

Competencies

The position requires integrity and professional ethics, cultural and gender sensitivity, strong communication skills, the ability to handle sensitive and confidential information, openness to change, and the ability to manage complex work and build effective relationships with project teams and other stakeholders.