Project Officer, Project Management Unit (PMU) – IKI SAGU Project

Context

The Tenggarong-based Project Management Unit (PMU) is established to support the implementation of Kemitraan’s field-level programs in East Kalimantan. While the PMU currently manages activities under the International Climate Initiative (IKI)–supported Western Pacific Sustainable Peatland Management (SAGU) Project, it is intentionally structured as a multi-project unit capable of administering IKI SAGU now and additional projects in the future as program needs evolve.

The SAGU Project is a multi-country initiative implemented across Indonesia, Malaysia, and Papua New Guinea, aimed at halting or reducing peatland ecosystem degradation. It addresses systemic challenges such as limited peatland data, unsustainable land-use practices, inadequate monitoring capacity, and low community engagement. Key intervention pillars include strengthening peatland mapping and monitoring, improving policy and planning instruments, expanding community education and outreach, and promoting sustainable peatland management and livelihood innovations. These efforts contribute to countries’ broader commitments to integrate sustainable land management and greenhouse gas (GHG) emission reduction into their Nationally Determined Contributions (NDCs).

Indonesia hosts both lowland and upland peat ecosystems and has established important regulatory frameworks for peatland protection and restoration. However, issues such as wildfires, drainage, land conversion, and agricultural expansion persist—particularly in West and East Kalimantan. Under SAGU, the PMU supports interventions that include improved peatland data integration, strengthening subnational planning instruments such as RPPEG Kutai Kartanegara and district-level management plans, and diverse of village and community level activities on sustainable peatland management such as:  community-centered rewetting–revegetation–revitalization (3R) approaches, participatory mapping, peatland rehabilitation, and community livelihood development. The project also enhances institutional capacities, supports participatory village-level planning, and improves fire management preparedness through strengthening community fire brigades (MPA).

Kemitraan acts as one of the core implementing partners in Indonesia, collaborating with CIFOR-ICRAF (consortium lead) and partner organizations including SNV, GEC, ITPC, and YLBA. In East Kalimantan—particularly the Tenggarong area—the PMU plays a central role in facilitating field implementation, stakeholder engagement, policy harmonization, community facilitation, and MPA strengthening. The PMU also ensures that Indonesia’s local-level implementation contributes to SAGU’s multi-country monitoring, learning, and reporting mechanisms, including biannual and annual reporting to the IKI/BMUV donor.

For its current mandate, the PMU team—including the Project Officer—will deliver core SAGU activities at the site level, particularly inventories, policy gap assessments, training workshops, and facilitation of community fire brigades (MPA). The position interacts daily with village governments and local communities to translate peatland protection goals into local regulations and participatory village planning. The Project Officer will coordinate and implement day-to-day field activities, including policy/map inventories, workshops, community fire brigades (MPA) support, and facilitation of village regulations and participatory planning to integrate peatland protection and sustainable management.

As the PMU may support additional environmental, governance, or community-based projects in the future, these functions are designed to be adaptable across multiple program portfolios.

Key Functions and Tasks

Stakeholder engagement

• Establish and maintain relationships with governments and other institutions involved in the project.
• Collect success stories and evidence from the field and keep action trackers current. Ethically sourced stories and data make achievements visible and actionable.

Project preparation

• Draft sections of the POM and operational checklists; coordinate inputs from technical, finance, and procurement teams. Version control and consolidation avoid duplication and gaps.
• Support development of risk registers and mitigation plans; prepare inception materials and background briefs. Early risk thinking improves readiness and stakeholder confidence.
• Prepare implementation documents (TORs, budget reviews, and other administrative requirements).

Project management and quality assurance

• Manage day-to-day project implementation and data collection at the field level; draft progress reports and ensure evidence filing. Consistent documentation underpins compliance and learning.
• Lead and supervise project activities at project sites; assist the Project Manager in daily operations; report progress regularly.
• Support ToC/logframe updates and evaluation processes; coordinate FGRM uptake and issue closure. This links implementation to results and ensures accountability to stakeholders.
• Prepare data and information on outputs; analyze M&E results with the M&E Officer; draft project reports.

Team management

• Support hiring processes and competency-based TORs; document performance evidence and achievements. Structured documentation enables fair performance conversations and audits.
• Coordinate access to SOPs and policy repositories; facilitate team reflections and learning. Regular retrospectives turn experience into improvement actions.

Financial management

• Support financial data collection for reports and reviews; coordinate with program teams on spending plans and burn rates. Data hygiene improves the accuracy of forecasts and donor narratives.
• Assist partner finance supervision visits; draft finance-linked narrative sections of donor reports. Joined-up narratives connect outputs to resources used.

Procurement

• Draft scopes and TORs, liaise with technical teams for requirements; assist evaluation committees with scoring tools and documentation. Complete, fair documentation supports transparent decisions.
• Monitor delivery and acceptance with end users; draft contract amendments and change notes when needed. Timely follow-up keeps contracts on track and properly documented.

Deliverables

• Weekly/monthly work plans; activity packs (agenda, materials, attendance, photos).
• Activity plans, field reports, photos with consents, and updated indicator sheets. Evidence supports quality assurance and learning.
• Retrospective notes, performance evidence files, and SOP access logs. Artifacts capture improvement actions and compliance status.

Key Performance Indicators (KPIs)-proposed

• Evidence-backed reporting. Target: 100% of submitted reports include cross-referenced evidence and consents where applicable.
• Action tracker closure. Target: ≥85% of assigned actions closed within agreed timelines each month.
• Procurement documentation quality. Target: zero major findings on solicitation and evaluation documentation in monthly spot checks.

Competency

Core comptencies

• Integrity and accountability: act in line with organizational values, keep commitments, and maintain confidentiality.
• Results orientation: focus on outcomes, prioritizes effectively, and follows through on agreed actions.
• Collaboration and communication: build positive working relationships and communicate clearly in diverse settings.
• Learning and adaptability: seek feedback, adapt to change, and apply learning to improve performance.

Technical comptencies

• Technical writing and synthesis: produce clear drafts and consolidate inputs with version control.
• MEL and evidence management: collect, verify, and file data and consents.
• Procurement support: prepare TORs and evaluation documentation to standards.

Qualifications

• Bachelor’s degree in environmental science, forestry, social sciences, or related fields.
• Minimum 5 years of field implementation experience.
• Experience with village facilitation and local governance.
• Strong coordination and reporting skills.

How to Apply

Interested candidates are invited to submit their application, including a CV and cover letter outlining relevant experience, to the button below before April 7, 2026. Only shortlisted applicants will be contacted for further selection processes.

Lamar Sekarang