Grant Manager – PARTISIPASI Program

Project Context

KEMITRAAN is currently anticipating a funding opportunity from DFAT Australia called the PARTISIPASI Program, which focuses on democracy. This program is expected to launch in April 2026 with a budget of AUD 22.2 Million.

PARTISIPASI is an initiative designed as a continuation of the Democratic Resilience Pilot Program, aligned with the development priorities of both Indonesia and Australia. The program aims to strengthen democratic resilience and inclusive participation in Indonesia, with alignment to national development goals and long-term governance strategies.

To achieve these objectives, PARTISIPASI will engage strategic partners and stakeholders at both the national level (Jakarta) and across key subnational areas, including Aceh Province, South Sulawesi Province, and the Special Region of Yogyakarta. Program activities will focus on addressing challenges to democratic participation and enhancing the capacity of local actors to foster accountable, participatory governance.

KEMITRAAN – The Partnership for Governance Reform – with its proven experience in promoting good governance, transparency, and democratic strengthening across Indonesia, will play an active role in supporting PARTISIPASI. Through targeted capacity building, technical assistance, and stakeholder engagement, KEMITRAAN will contribute to achieving the program’s intended outcomes at both policy and community levels.

Under the direction and supervision of the designated supervisor, the Grant Manager will provide essential support to the Lead Convenor. Responsibilities in Full professional proficiency in English and Bahasa Indonesia (written and spoken) is required clude oversee civil society grant administration, ensuring compliance with DFAT policies, risk and safeguarding standards, and supporting partner capacity building in financial management.

Key Functions and Tasks

Grant Management

• During the inception period, develop and administer grant agreements with Core Group Partners
• Ensure any sub-grantees comply with DFAT’s policies and the terms of their grant agreement
• Lead discussions on financial reporting and funding mechanisms, without making funding decisions reserved for DFAT.
• Promote compliance with DFAT’s financial, safeguarding, due diligence, and reporting requirements with all Core Group Partners that receive a grant through PARTISIPASI  
• Monitor partner grant management and compliance performance and providing capacity building in risk management and due diligence.
• Supervise the Core Group in the entire grant cycle from planning, disbursement, reporting, to audit.
• Support the development of financial reports in accordance with DFAT standards.

Strategic Engagement, Risk Management and Safeguards

• Coordinate shared risk ownership, maintain a Risk Register for the CSP, and manage escalation and dispute resolution mechanisms.
• Regularly monitor to ensure all CSP partners comply with DFAT relevant safeguard policies including PSEAH, child protection, counter terrorism and environmental safeguards

Planning, Budgeting, and Forecasting

• Monitor disbursement and burn rate across programs/projects, surface funding gaps with solution options to Lead Convenor.
• Provide clear financial guidelines and standard costing models to support proposal development, pricing, and operational planning,

Deliverables

• Monthly financial reports (org-wide and project-level): submitted by the agreed cut-off with analysis of budget vs. actuals, burn rate, cash position, and key variances. Quarterly consolidated forecast with narrative and risk mitigation notes. 
• Updated finance policies and SOPs: annually reviewed with proposed revisions to strengthen internal controls and efficiency.
• Donor financial reports: on time, accurate submissions with complete supporting documentation and internal approvals.
• Audit readiness and follow-up matrix: comprehensive preparation for internal/external audits and timely implementation of audit recommendations.  Timely audit report submission as scheduled by donors and completion of the organization's annual external audit by May 15.
• Cost recovery model and charging mechanism: documented methodology (e.g., UPL/overheads) applied consistently and communicated to stakeholders.
• Treasury and cash flow dashboard: monthly reconciliations, liquidity metrics, and investment updates per policy.
• Grantee financial assessments and capacity-building plans: completed assessments with action plans and periodic monitoring notes in coordination with relevant units.
• Finance staff development plan: annual plan and completion tracking for induction, training, mentoring, and succession.

Key Performance Indicators (KPIs)  

• Timeliness of monthly financial close and reporting: ≥ 100% of reports submitted by agreed deadline; zero critical errors identified post-submission.
• Donor compliance score: ≥ 100% adherence to donor-specific rules across sampled transactions; zero high-risk audit findings.
• Budget variance management: program/project annual variance kept within ±10% at outcome level, with documented management actions for exceptions.
• Cash and bank reconciliations: 100% of accounts reconciled monthly and approved within 10 working days of month-end.
• Audit outcomes: no adverse audit opinions; ≥ 100% of audit recommendations closed within the agreed timeline.
• Grantee financial capacity and compliance: all high-value grantees assessed; 100% implement agreed action plans on schedule.
• Team capability development: annual training plan executed with ≥ 85% completion; improved competency assessment scores year-on-year

Competency

Core competencies

• Integrity and ethics: model KEMITRAAN values; promote zero tolerance for fraud and corruption.
• Results orientation: focus on impact and quality; proactively solve problems and meet deadlines.
• Inclusive collaboration: demonstrate cultural and gender sensitivity; build constructive relationships across functions and with partners.
• Change agility: adapt to evolving donor and organizational requirements; champion practical improvements in policies and systems.
• Communication and influence: present complex financial information clearly to non-finance audiences; provide balanced advice and constructive challenge

Technical Competencies

• Advanced financial management: accounting, cost accounting, treasury management, budgeting and forecasting, and analysis in multi-project environments.
• Donor compliance and grant management: deep understanding of major donor rules, reporting standards, and cost eligibility; strong documentation practices.
• Internal controls and risk management: designs and enforces segregation of duties, reconciliations, approvals, and fraud prevention measures.
• Treasury and cash flow: liquidity planning, cash forecasting, banking relations, and investment per policy.
• Taxation for non-profits: working knowledge of Indonesian tax regulations applicable to non-profit entities.
• Financial systems and automation: hands-on experience with SUN System/ERP systems, chart of accounts design, and process digitization.
• Audit preparation and response: plans and coordinates internal/external audits; addresses findings and implements corrective actions.
• People leadership: coaches and develops finance staff; manages performance and builds succession pipelines.

Qualifications

Education

Bachelor’s degree in finance, Accounting, Business Administration, Master’s degree is an advantage

Experience

• Minimum ten (10) years of progressive experience in grant management, including at least five (5) years of managerial roles.
• Experience in grant lifecycle management (proposal, budgeting, contracting, monitoring, and close-out)
• Proven experience in developing various types of donor reports and effectively communicating with donors at both strategic and technical levels
• Proven track record managing multi-project portfolios, donor compliance, and external audits.
• Hands-on experience improving policies, internal controls, and finance systems/automation.

Languages

Full professional proficiency in English and Bahasa Indonesia (written and spoken) is required.

How to Apply

Interested candidates are invited to submit their application, including a CV and cover letter outlining relevant experience, to the button below before April 7, 2026. Only shortlisted applicants will be contacted for further selection processes.

Lamar Sekarang