Finance & Admin Assistant Adaptation Fund Pekalongan

Position: Finance & Admin Assistant
Contract Duration: 6 Months (January 1 – June 31, 2026. )
Level: L-2
Responsible to: Finance & Admin Officer
Departement: SGS - AF Pekalongan
Duty station: Pekalongan – Central Java (priority will be given to applicants from Pekalongan City)

Programme Background

The Pekalongan Adaptation Fund (AF) Program is a collaboration between KEMITRAAN and the Government of Pekalongan City, supported by the Adaptation Fund, and implemented from 2021 to 2026. The program aims to strengthen the resilience of coastal communities to the impacts of climate change and disasters through the development of sustainable livelihoods, institutional strengthening, and community economic empowerment.

Duties and Responsibilities

1. Financial Management Support

  • Assist in recording daily financial transactions, including cash receipts and disbursements.
  • Support filing and archiving of financial documents in both physical and digital formats.
  • Assist in processing program-related payments in accordance with applicable procedures.
  • Support the preparation of weekly and monthly financial reports.
  • Assist in petty cash reconciliation and ensure cash balances are accurate.
  • Monitor and manage advances for program activities and consultants, ensuring timely liquidation.

2. Program Administration

  • Assist in managing incoming and outgoing program correspondence.
  • Maintain organized filing systems for contracts, MoUs, reports, permits, and related documents.
  • Support travel administration, including preparation of travel documents and logistics.
  • Assist in managing program inventory and assets.

3. Field Activities and Event Support

  • Support logistical preparation for meetings, field activities, and events.
  • Assist with administrative arrangements and vendor payments related to program activities.
  • Provide on-site administrative and operational support during field activities when required.
  • Assist in preparing complete financial accountability reports (SPJ) for program activities.

4. Internal Coordination

  • Coordinate with program staff regarding budget and logistical requirements.
  • Coordinate with the finance team to ensure compliance with financial procedures.
  • Provide general administrative support to the program team as needed.

Qualifications

Education

  • Minimum Diploma (D3) or Bachelor’s Degree (S1) in Accounting, Office Administration, Management, or other relevant fields.

Experience and Skills

  • Minimum of one year of experience in finance or administration is preferred.
  • Proficient in Microsoft Word and Excel/Spreadsheets.
  • Basic understanding of financial administration and document management.
  • Detail-oriented, honest, well-organized, and responsible.
  • Able to work under pressure and in field-based conditions.
  • Willing to travel for official duties and support activities outside the city.

The Candidate We Are Looking For

We seek individuals who uphold integrity, accountability, and inclusivity, and who are committed to advancing collaborative governance and sustainable development.

How to Apply

Send your CV, cover letter, and supporting documents through the link below no later than 23 December 2025. Only shortlisted candidates will be contacted.

ToR Finance and Admin Assistant

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2016

Pada bulan Maret 2016, KEMITRAAN menerima akreditasi internasional dari Adaptation Fund. Dewan Adaptation Fund, dalam pertemuannya yang ke-27, memutuskan untuk mengakreditasi KEMITRAAN sebagai National Implementing Entity (NIE) dari Adaptation Fund. KEMITRAAN menjadi lembaga pertama dan satu-satunya lembaga Indonesia yang terakreditasi sebagai NIE Adaptation Fund di Indonesia.
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2020

Perjanjian ini ditandatangani antara Green Climate Fund (GCF) dan KEMITRAAN. Perjanjian ini meresmikan akuntabilitas KEMITRAAN dalam melaksanakan proyek-proyek yang disetujui oleh GCF.

 

Untuk diketahui, GCF adalah dana khusus terbesar di dunia yang membantu negara-negara berkembang untuk mengurangi emisi gas rumah kaca dan meningkatkan kemampuan mereka dalam merespons perubahan iklim.

 

Dana ini dihimpun oleh Konvensi Kerangka Kerja PBB tentang Perubahan Iklim (UNFCCC) pada tahun 2010. GCF memiliki peran penting dalam mewujudkan Perjanjian Paris, yakni mendukung tujuan untuk menjaga kenaikan suhu global rata-rata di bawah 2 derajat celsius.

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2000-2003

KEMITRAAN memainkan peran krusial dalam mendukung pengembangan undang-undang untuk membentuk KPK. Hal ini diikuti dengan langkah mendukung Pemerintah dan DPR dalam memilih calon komisioner yang kompeten dan juga mendukung kelompok masyarakat sipil untuk mengawasi secara kritis proses seleksinya. Setelah komisioner ditunjuk, mereka meminta KEMITRAAN untuk membantu mendesain kelembagaan dan rekrutmen awal KPK, serta memainkan peran sebagai koordinator donor. Sangat jelas bahwa KEMITRAAN memainkan peran kunci dalam mendukung KPK untuk mengembangkan kapasitas dan strategi yang diperlukan agar dapat bekerja seefektif mungkin.
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2003

Pada tahun 2003, KEMITRAAN menjadi badan hukum yang independen yang terdaftar sebagai Persekutuan Perdata Nirlaba. Pada saat itu, KEMITRAAN masih menjadi program yang dikelola oleh UNDP hingga akhir tahun 2009. Sejak awal tahun 2010, KEMITRAAN mengambil alih tanggung jawab dan akuntabilitas penuh atas program-program dan perkembangannya.
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1999-2000

Kemitraan bagi Pembaruan Tata Kelola Pemerintahan, atau KEMITRAAN, didirikan pada tahun 2000 setelah berlangsungnya pemilihan umum pertama di Indonesia yang bebas dan adil pada tahun 1999. Pemilu bersejarah ini merupakan langkah penting dalam upaya Indonesia keluar dari masa lalu yang otoriter menuju masa depan yang demokratis. KEMITRAAN didirikan dari dana perwalian multi-donor dan dikelola oleh United Nations Development Programme (UNDP) dengan mandat untuk memajukan reformasi tata kelola pemerintahan di Indonesia.
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2020

This agreement was signed between Green Climate Fund (GCF) and PARTNERSHIP. This agreement formalizes KEMITRAAN’s accountability in implementing projects approved by the GCF.

For your information, the GCF is the world’s largest special fund that helps developing countries reduce greenhouse gas emissions and increase their ability to respond to climate change.

These funds were collected by the United Nations Framework Convention on Climate Change (UNFCCC) in 2010. The GCF has an important role in realizing the Paris Agreement, namely supporting the goal of keeping the average global temperature increase below 2 degrees Celsius.

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2020

This agreement was signed between Green Climate Fund (GCF) and PARTNERSHIP. This agreement formalizes KEMITRAAN’s accountability in implementing projects approved by the GCF.

For your information, the GCF is the world’s largest special fund that helps developing countries reduce greenhouse gas emissions and increase their ability to respond to climate change.

These funds were collected by the United Nations Framework Convention on Climate Change (UNFCCC) in 2010. The GCF has an important role in realizing the Paris Agreement, namely supporting the goal of keeping the average global temperature increase below 2 degrees Celsius.

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2016

In March 2016, KEMITRAAN received international accreditation from the Adaptation Fund. The Adaptation Fund Board, in its 27th meeting, decided to accredit KEMITRAAN as National Implementing Entity (NIE) from the Adaptation Fund. KEMITRAAN is the first and only Indonesian institution to be accredited as a NIE Adaptation Fund in Indonesia.
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2003

In 2003, KEMITRAAN became an independent legal entity registered as a Non-Profit Civil Partnership. At that time, KEMITRAAN was still a program managed by UNDP until the end of 2009. Since the beginning of 2010, KEMITRAAN took over full responsibility and accountability for the programs and their development.
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2000-2003

KEMITRAAN played a crucial role in supporting the development of legislation to establish the KPK. This was followed by steps to support the Government and DPR in selecting competent commissioner candidates and also supporting civil society groups to critically monitor the selection process. After the commissioners were appointed, they asked KEMITRAAN to help with the institutional design and initial recruitment of the KPK, as well as play the role of donor coordinator. It is clear that KEMITRAAN plays a key role in supporting the Corruption Eradication Commission to develop the capacity and strategies needed to work as effectively as possible.
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1999-2000

The Partnership for Governance Reform, or KEMITRAAN, was founded in 2000 following Indonesia’s first free and fair general election in 1999. This historic election is an important step in Indonesia’s efforts to move away from an authoritarian past towards a democratic future. PARTNERSHIP was established from a multi-donor trust fund and is managed by United Nations Development Programme (UNDP) with a mandate to advance governance reform in Indonesia
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1999-2000

Kemitraan bagi Pembaruan Tata Kelola Pemerintahan, atau KEMITRAAN, didirikan pada tahun 2000 setelah berlangsungnya pemilihan umum pertama di Indonesia yang bebas dan adil pada tahun 1999. Pemilu bersejarah ini merupakan langkah penting dalam upaya Indonesia keluar dari masa lalu yang otoriter menuju masa depan yang demokratis. KEMITRAAN didirikan dari dana perwalian multi-donor dan dikelola oleh United Nations Development Programme (UNDP) dengan mandat untuk memajukan reformasi tata kelola pemerintahan di Indonesia.
Berikutnya
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