Finance Officer, Project Management Unit (PMU) – IKI SAGU Project

Context

The Tenggarong-based Project Management Unit (PMU) is established to support the implementation of Kemitraan’s field-level programs in East Kalimantan. While the PMU currently manages activities under the International Climate Initiative (IKI)–supported Western Pacific Sustainable Peatland Management (SAGU) Project, it is intentionally structured as a multi-project unit capable of administering IKI SAGU now and additional projects in the future as program needs evolve.

The SAGU Project is a multi-country initiative implemented across Indonesia, Malaysia, and Papua New Guinea, aimed at halting or reducing peatland ecosystem degradation. It addresses systemic challenges such as limited peatland data, unsustainable land-use practices, inadequate monitoring capacity, and low community engagement. Key intervention pillars include strengthening peatland mapping and monitoring, improving policy and planning instruments, expanding community education and outreach, and promoting sustainable peatland management and livelihood innovations. These efforts contribute to countries’ broader commitments to integrate sustainable land management and greenhouse gas (GHG) emission reduction into their Nationally Determined Contributions (NDCs).

Indonesia hosts both lowland and upland peat ecosystems and has established important regulatory frameworks for peatland protection and restoration. However, issues such as wildfires, drainage, land conversion, and agricultural expansion persist—particularly in West and East Kalimantan. Under SAGU, the PMU supports interventions that include improved peatland data integration, strengthening subnational planning instruments such as RPPEG Kutai Kartanegara and district-level management plans, and diverse of village and community level activities on sustainable peatland management such as:  community-centered rewetting–revegetation–revitalization (3R) approaches, participatory mapping, peatland rehabilitation, and community livelihood development. The project also enhances institutional capacities, supports participatory village-level planning, and improves fire management preparedness through strengthening community fire brigades (MPA).

Kemitraan acts as one of the core implementing partners in Indonesia, collaborating with CIFOR-ICRAF (consortium lead) and partner organizations including SNV, GEC, ITPC, and YLBA. In East Kalimantan—particularly the Tenggarong area—the PMU plays a central role in facilitating field implementation, stakeholder engagement, policy harmonization, community facilitation, and MPA strengthening. The PMU also ensures that Indonesia’s local-level implementation contributes to SAGU’s multi-country monitoring, learning, and reporting mechanisms, including biannual and annual reporting to the IKI/BMUV donor.

For its current mandate, the PMU team—including the Finance Officer—will ensure end-to-end financial management for SAGU field operations in line with KEMITRAAN policies and IKI/BMUV rules. This position ensures financial integrity of KEMITRAAN’s Indonesia component, supporting regular biannual and annual reporting. Activities include managing expenditures for field implementation, workshops, village facilitation, MPA training, and coordination meetings. Given multi-partner collaboration, the role ensures documentation standards meet CIFOR-ICRAF and donor compliance requirements.

As the PMU may support additional environmental, governance, or community-based projects in the future, these functions are designed to be adaptable across multiple program portfolios.

Key Functions and Tasks

Stakeholder engagement

• Facilitate capacity building in financial administration and control for staff/partners as required.
• Support Project Manager in liaising with grantees/partners/consultants, and other duties as assigned to him/her. 

Project preparation

• Prepare detailed project budget and cash-flow projections and advise on coding and donor rules. Embedding controls and documentation in the POM ensures audit readiness from day one.
• Set up budget monitoring tools and forecast cadence. Standard templates support consistent, timely reporting and variance analysis.
• Assist project finance and admin assistants in proper financial recording and reporting, and responsible for compiling reports. 

Project management and quality assurance

• Monitor budget versus actuals and prepare forecasts; lead quarterly financial reviews with PMU and partners. Regular analysis surfaces trends and informs corrective actions early.
• Prepare regular financial reports to be submitted and reviewed by Senior Finance Manager at KEMITRAAN’s Home Office.
• Validate financial documentation for audits and reports and advise on financial risks. This includes safeguards compliance and prepares the project for external scrutiny.
• Support medium- and long-term financial planning and forecasting; advise PM on financial matters.

Team management

• Provide financial orientation to staff on SOPs and controls; support time-sheeting, advances, and liquidation.
• Provide support to appropriate staff with internal and external reporting in line with Kemitraan’s financial policy and procedures. 

Financial management

• Prepare BvA, forecasts, and donor financial statements; train partners on budgeting, reporting, and compliance. Capacity strengthening elevates partner performance and reduces financial risk.
• Validate vouchers, supporting documents, and partner reports; maintain documentation for audit readiness. Strong documentation underpins transparency and accountability.

Procurement

• Verify budget availability and coding; review financial terms in contracts and payment schedules. Ensure tax, withholding, and compliance requirements are met and support procurement audits with financial documentation.

Deliverables

• Approved detailed budget with coding structure and cash-flow plan. These artifacts guide spending and ensure funds are available when needed.
• Monthly BvA reports with variance narratives and rolling three-month forecasts. Narratives explain drivers and propose corrective actions.
• Audit-ready financial files and schedules, including validated partner reports. Files are indexed, complete, and aligned to donor requirements.

Key Performance Indicators (KPIs)-proposed

• BvA and forecast accuracy. Target: monthly forecast variance within ±10% at the grant level.
• 100% on-time monthly financial packs; zero high-risk audit findings.
• <=10 working days average liquidation cycle; complete contract payment files (>=95%).

Competency

Core competencies

• Integrity and accountability: act in line with organizational values, keep commitments, and maintain confidentiality.
• Results orientation: focus on outcomes, prioritizes effectively, and follows through on agreed actions.
• Collaboration and communication: build positive working relationships and communicate clearly in diverse settings.
• Learning and adaptability: seek feedback, adapt to change, and apply learning to improve performance.

Technical competencies

• Donor budgeting and reporting: build compliant budgets and financial statements.
• Internal control and audit readiness: design and enforce documentation standards.
• Financial analysis and forecasting: perform BvA, variance narratives, and cash-flow projections.

Qualifications

• At least 5 years of experience in donor-funded financial management and reporting.
• Experience with budgeting, BvA, audits, and partner financial oversight.
• Bachelor’s degree in accounting, finance, or related field; professional certification (e.g., CPA, CA) is an advantage.
• Fluency in English and Bahasa Indonesia (written and spoken).

How to Apply

Interested candidates are invited to submit their application, including a CV and cover letter outlining relevant experience, to the button below before April 7, 2026. Only shortlisted applicants will be contacted for further selection processes.

Lamar Sekarang